Identity cards are becoming a more common sight in many businesses as part of security and efficiency efforts. These little pieces of plastic can help to make a workplace a more organised place and a safer environment. In this article, we take a look at the roles that ID cards can play in the security of your office and what the benefits of having them might be.
Authorised access
ID cards are not just a piece of plastic which have a name and a picture printed on them. They can also include a number of different security features. This means that they can be scanned at various points throughout your workplace in order to gain access to a different part of the office, or areas where sensitive information might be kept.
The management of the business can decide who they want to grant access to and can make sure that their relevant ID card carries the correct authorisation. This means that no unauthorised personnel can enter the business and you are able to restrict where people go once, they are within it.
This can also give you the ability to track who is in the building at any given time. Logs can be created of whose card was scanned at any individual point so that you know how people are coming and going. This can be important in emergency situations and can also allow you to track where people were if an incident or theft has occurred.
This can be a big step in enhancing the security within your business and can ensure that your staff are kept safe, and that your data and equipment is protected.
Emergency responses
We all hope that an emergency never occurs, but it is important to be prepared. ID cards can be very important in the case of an emergency as they can provide important personal data. This can ensure that quick responses are given, and identification can be made immediately.
This is very important when it comes to ensuring employee safety in critical situations, particularly in big organisations where managers may not recognise every single member of staff.
Visitor management
As well as keeping track of your staff, you also need to know what your visitors are doing. It can be possible to create ID cards for visitors that you know are expected to ensure that they can be easily identified by any member of staff and that their access is appropriately restricted.
You can also issue temporary cards for any unplanned guests, in order to make sure that the entry process is still speedy, and the visitor experience is a positive one.
Impersonation risks
In large businesses it can be difficult to keep track of who each individual is, and this means that there can be a risk of impersonation. By issuing each employee with their own up-to-date ID card that contains a photograph, it is much easier to ensure that no one is able to pretend to be someone they are not.
Peace of mind
When everyone in the business has been issued with an ID card and understands the purpose of it, they can all develop a peace of mind. They will be able to understand the security that this gives them within the business, and they will be able to get on with their jobs, safe in the knowledge that everyone there is identifiable and authorised.
This can give every employee confidence and allows them to build trust with the people that they work with and the company as a whole.
Easy to update
We have all looked at our passport photos and laughed at the person we once were. Often these bear no resemblance of what we now look like, and it is amazing we are allowed to travel anywhere. The same can sometimes be true of ID cards and so it is important to make sure that you are able to update them on a regular basis without too many complications or cost implications.
Many systems now allow you to update your ID cards quickly and easily, meaning that they can be re-issued at any point that you deem it appropriate. It also means that any new employees can be issued with a working ID card as soon as they turn up for their first day, so there are no delays in getting them to work.
Improved communication
In large businesses, it can be difficult to know who is who, and this can stand in the way of effective communication. However, if everyone is carrying an ID card, then many of these barriers are instantly removed.
Having the ability to not only be on first name terms with a number of members of staff immediately, but also being able to spot what position they hold or what department they work in can make it much easier to broach the right conversations.
This can go a long way towards creating a more collaborative environment where people can feel comfortable dealing with employees they have never met before. It can also create a more social environment in communal areas where people can take the time to get to know one another.
Contactless technology
If the COVID-19 pandemic taught us anything, it was how easily spread germs can be. When everyone touches the same keypads, vending machines or equipment, then bugs, illnesses and viruses can quickly spread around an office.
By implementing ID cards which are equipped with contactless features, it is much easier for employees to move around a building without the need to touch as many pieces as possible of equipment. By simply scanning their ID card at the appropriate points, it is possible to create a more hygienic and efficient environment.
ID cards are not the only security measures you can put in place for your office, but they are an important part of your overall security policy. They are relatively simple and cost-effective to implement but can play a big part in ensuring that your business and the people that work within it are kept as safe as possible at all times.
Contact us today
If your business is looking to enhance their security efforts, our ID cards are the perfect solution. We have our own custom ID card design tool so you can design the cards to your exact preferences. If you have any questions regarding our ID cards, please contact our friendly team today and we'll be happy to assist.